5 Etiquette Rules for Working Across Time Zones

Leverage opportunities to strengthen team culture by using the connection rituals in our Hybrid Team Toolkit today. His solution was to have a coding partner, someone he’d bounce ideas off of and check in with about project progress. Work together, even if there is a time gap, and you’ll find that the old adage «two are better than one» is https://remotemode.net/ still true. The ability to see what others are saying not only gives you insight to how others are working—something you might glean by working together—but it also enables the more fun aspects of working in a team. «What’s more, I have a feeling of intimacy with co-workers on the other side of the country that is almost fun,» Manjoo says.

working across time zones

Use these two as a jumping-off point, and see what works best for you and your clients. PEOs are available to assist with every aspect of acquiring and managing a remote workforce. A lot of people work from home – 59% of U.S. workers who say their jobs can be performed from home do so all or most of the time – and that comes with many benefits for employers and employees alike. Explore how Lark x Zapier’s toolkit helps customer service teams create unified communication, efficient ticketing, and responsive mailbox management.

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Some employees have to work during midnight hours in order to accommodate others and hence one’s sleeping pattern changes and if not managed, demotivation, brain drain can arise. Companies must therefore ensure that their policy implemented promotes work-life balance. Policies like an unlimited amount of time off with the condition that you do not lag behind and underperform can also be one of the examples of a good work-life balance. Some companies have introduced a 4 days a week policy in their effort to take off the pressure that comes from working remotely in a different time zone as compensation. This in many cases has improved productivity in more companies that have employees that work in different time zones.

  • You can add due dates, color-coded labels, and individual team members to each task (referred to as a “card”) so that there is never any doubt on who should be working on what and when.
  • Research firm Global Workplace Analytics estimates that workers save between $600 and $6,000 per year by working from home at least half of the time.
  • The extreme time difference demands some drastic changes in working hours.
  • Then, you won’t have to worry about time off and how many hours people are working.
  • For example, a shared calendar can be used to schedule meetings, events, and deadlines.
  • Zapier are on a mission to make automation easy and accessible to everyone at work.

Other times, opposite schedules can become really tricky, so it’s important to agree on timelines and deadlines for each new assignment. Be kind to yourself and build in buffers wherever you can, so you’ll have extra time if something comes up and you need it. Fortunately, there’s been an explosion in apps that make working across time zones easier. Rather than go into the complete list, we’ve found articles that will give you the best of what both Android and Apple have to offer. -Maintain order and understand your zonesMake use of Google CalendarRegularly and clearly communicatePlan your day appropriately.Establish limits for yourself. There are ways to combat the difficulties of working across time zones that can be adopted as part of constructing a good working culture as a developer.

UTC Time

Take note that twenty percent of remote workers reported feelings of loneliness. Being conscious of inclusion could go a long way to maintaining your team members happy and invested at work. Whether you are meeting after hours or during work time, it’s crucial to be careful about scheduling such events.

With this free app, you can leave short video messages for your team members (one or more). Your videos will be waiting for your team member when they can get to them. And best of all, Marco Polo is private, so you can build beyond-business connections in your freelancing world.

Unintended Consequences of Ineffective Communication

If all meeting participants aren’t on the same page in terms of when the meeting will occur, some people could miss or be late to the meeting, wasting everyone’s time (and the company’s money). Your colleagues might sometimes forget the time zone difference, so you might need to remind them every now and then. Eventually, you and your counterparts will build a clear, mutual understanding of each other’s availability to set a solid base for future collaborations. Working across timezones is hard, but there are things you can do to mitigate stress, reduce disconnection, and protect yourself from potential burnout. The teams can be both productive and respectful no matter where they are located. When done well, collaboration across time zones becomes a relay race without baton drops.

So, those are some of the best practices for working across multiple time zones that can hopefully help you and your team. Working and collaborating with a team with different locations and time zones can pose its own challenges compared to the traditional way that we all know. Remember that to make this way of working successful, you will need a healthy mix of flexibility, understanding, and an agile approach. Slack, for instance, lists each team member’s time zone, how many hours that is from your local time, and that person’s current local time whenever you click their name. Or, if you attempt to message everyone in a group, Slack can let you know it’s late for some people before you hit send.

If left unattended, this malpractice can take root and degenerate further into team silos. Similarly, working across time zones is beneficial to companies on a larger, operational level. Having distributed teams working across time zones essentially implies round-the-clock workflow.

working across time zones

We’ve got a few etiquette rules to help you take this challenge head on and work effectively across time zones. With the ever-increasing demand for a workforce that can work across time zones, a lot of pressure has also emanated from the failure to maintain a work-life balance. This is because the majority of the time, there isn’t any separation of the two.